Leave Management Software That Actually Works
OptimLeave is a leave management platform for small and mid-size teams. Track PTO requests, automate approval workflows, and visualize team availability — without the spreadsheet chaos.
Free for teams up to 10 users. No credit card required.
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Trusted by teams who value their people's time
2,500+
Teams using OptimLeave
99.9%
Uptime guaranteed
50,000+
Leave requests managed
4.8/5
Average satisfaction rating
Everything You Need to Manage Employee Leave
OptimLeave replaces spreadsheets, email chains, and manual tracking with a streamlined leave management system your whole team will love.
Team Leave Calendar
Visualize your entire team's availability on a shared calendar. Spot scheduling conflicts instantly and prevent double-booked vacations before they happen.
Approval Workflows
Automate leave request approvals with configurable multi-level chains. Managers get notified instantly and can approve with a single click.
PTO Balance Tracking
Track paid time off balances in real time with automatic accrual calculations. Employees always know exactly how many days they have left.
Smart Notifications
Keep everyone informed with automatic email and Slack notifications for new requests, approvals, upcoming leaves, and low-balance alerts.
Policy Compliance
Define custom leave policies per department, location, or role. OptimLeave enforces your rules automatically so nothing slips through the cracks.
Seamless Integrations
Connect OptimLeave with your existing HRIS, payroll system, and calendar tools in minutes. Works with Google Calendar, Outlook, Slack, and more.
Get Started in 3 Simple Steps
Setting up OptimLeave takes less than 2 minutes. No technical setup required.
Create Your Workspace
Sign up free and invite your team members. OptimLeave imports your team structure automatically.
Configure Your Policies
Set up leave types, accrual rules, and approval chains. Use our templates or create your own.
Manage Leave Effortlessly
Your team requests time off in seconds. Managers approve with one click. Everyone stays informed.
Simple, Transparent Pricing
OptimLeave is free for small teams. Upgrade as you grow — no hidden fees, no per-user charges on the Pro plan.
Free
For small teams getting started with leave management. No credit card required.
- Up to 10 users
- Core leave management
- Team leave calendar
- Email notifications
- Basic reporting
- Standard support
Pro
For growing teams that need advanced controls and integrations.
- 10–50 users
- Everything in Free
- Custom approval workflows
- Advanced analytics & reports
- Slack & calendar integrations
- Multiple leave policies
- Priority support
Enterprise
For organizations with 50+ employees and complex HR requirements.
- Unlimited users
- Everything in Pro
- SSO & SAML authentication
- Custom integrations & API access
- Dedicated account manager
- SLA & uptime guarantee
- Onboarding assistance
Frequently Asked Questions
Everything you need to know about OptimLeave's leave management software.
What is OptimLeave?
OptimLeave is a leave management software platform designed for small and mid-size teams. It helps businesses track PTO requests, manage approval workflows, and visualize team availability — all in one place. Unlike spreadsheets or manual tracking, OptimLeave automates the entire leave management process.
How does the free plan work?
OptimLeave's free plan supports up to 10 users with core leave management features including a team calendar, email notifications, and basic reporting. There is no trial period — the free plan is free forever. No credit card is required to sign up. You can upgrade to Pro at any time as your team grows.
How much does OptimLeave cost?
OptimLeave offers three plans: a Free plan for up to 10 users at no cost, a Pro plan at $99 per year for teams of 10 to 50 users with advanced features and integrations, and an Enterprise plan with custom pricing for organizations with 50 or more employees. All plans include the core leave management features.
Can I import data from my existing system?
Yes. OptimLeave supports CSV imports for employee data, leave balances, and historical leave records. If you're migrating from another leave management tool or from spreadsheets, our support team can assist with the migration process to ensure a smooth transition.
What integrations does OptimLeave support?
OptimLeave integrates with popular tools including Google Calendar, Microsoft Outlook, Slack, and major HRIS and payroll systems. The Pro plan includes all standard integrations, while the Enterprise plan offers custom integrations and full API access for connecting with any internal system.
Is OptimLeave suitable for remote and distributed teams?
Absolutely. OptimLeave is a cloud-based platform accessible from any browser, making it ideal for remote and distributed teams. The shared team calendar provides visibility across time zones, and automated notifications ensure managers stay informed regardless of location.
How does OptimLeave handle different leave policies?
OptimLeave allows you to define custom leave policies per department, location, or role. You can set different accrual rates, carryover rules, and approval chains for each policy. The Pro and Enterprise plans support unlimited leave types and policies to match your organization's specific needs.
Is my data secure with OptimLeave?
Yes. OptimLeave uses industry-standard encryption for data in transit and at rest. The Enterprise plan includes SSO and SAML authentication, role-based access controls, and an SLA with uptime guarantees. We comply with GDPR and other data protection regulations to keep your employee data safe.
Ready to Simplify Leave Management?
Join thousands of teams that use OptimLeave to manage employee time off. Start free with up to 10 users — no credit card, no commitment.